A content owner is related to the content authority group (CAG) that is assigned to a content folder and its children content records. Content owners are specified in the Workflow Management section of the content folder or content record definition.
Only members of the CAG assigned to a content folder who also have Content Editor permissions within that CAG are available to be manually assigned as the content owner for the content folder or for content records within that content folder.
When you create a new content folder, it copies the currently-designated content owner for the parent content folder. However, when you create a new content record, a different process is followed:
■ If the person who created the content record is a person with Content Editor CAG permissions in at least one CAG, they are automatically assigned as the content owner for the content record. You can subsequently change this value to any person from the parent folder's CAG who has Content Editor CAG permissions.
■ If the person who created the content folder does not have Content Editor CAG permissions in any CAG (for example, a person who is a member of the SysAdmin role), then no content owner is assigned.
The Owner of this content field serves a different function for content records and content folders:
■ For content records, the content owner
□ Receives email notification of pending expiration for the content record.
□ Is assigned content change requests for the content record in the Content change requests assigned to you section of their CM Task List.
■ For content folders, the content owner
□ Specifies which member of the assigned CAG should replace the designated content owner of any child content records if the current owner assigned to a content record becomes ineligible for any reason.